Applicant Privacy Statement

Last updated November 24, 2021

This Privacy Statement describes how Quantinuum Ltd. and its affiliates (collectively “Quantinuum”, "us" or “we”) process your personal information when you join our Applicant Pool and submit personal information to us via our portal, websites or other recruitment mediums, whether online or offline (the "Services"). We are the controllers of your personal information for the purposes of applicable data protection laws.

Please note that if you are already a Quantinuum employee you can also refer to the Quantinuum Global Data Privacy Policy and the Employee Privacy Statement where one exists for your jurisdiction. The aim of this Privacy Statement is to give you more detailed information about our processing of your personal information in relation to the services.

1. What personal information we collect

To process your application, we ask you to provide the personal information about yourself, for example when you apply for a particular job vacancy through our website/portal or, in case that you already are a Quantinuum employee, during your employment relationship. All information is provided on a voluntary basis and you determine the extent of information you provide to Quantinuum.

Please bear in mind that some information may be necessary to complete an evaluation of your application and if it is not provided, our ability to consider you as a candidate may be limited.

A. Personal information we collect directly from you

We may collect information from third parties who are lawfully entitled to share your information with us, for example:

a) Employment agencies, background/employment check or identity verification service providers.

b) Recruitment agencies (for example, when a recruitment agency identifies you as a potential candidate).

c) Publicly available information about you from sites such as LinkedIn or your current employer's website. You may also choose to provide us with access to certain personal information stored by third parties (for example, LinkedIn, Twitter, Google or Facebook). By authorizing Quantinuum to have access to this information, you agree that we may collect, store and use this information in accordance with this Privacy Statement.

d) By reference or word of mouth (for example, through a referral from a current or former employee). For referrals, the person who is referring you will be responsible for obtaining your consent to provide us with your personal information.

B. Personal information we collect from other sources

We may collect information from third parties who are lawfully entitled to share your information with us, for example:

a) Employment agencies, background/employment check or identity verification service providers.

b) Recruitment agencies (for example, when a recruitment agency identifies you as a potential candidate).

C. Personal information we collect automatically from you

We may automatically collect certain information from you about your visit to our websites using "cookies" and other similar tracking technologies. For further information about the cookies we use on the website through which you submit your application, please read our Cookie Notice.

2. Special categories of personal information

We may also collect certain types of personal information from you where we have a legal obligation to do so, or the

information is relevant to your future working environment at Quantinuum, or for the future provision of employment benefits or with your explicit consent such as:

a) Government-issued identification number (such as a social security number).

b) Demographic information, which may include information about protected classifications, such as your age, gender, race, sexual orientation, marital status, or veteran status.

c) Health information (for example, to accommodate any disability you may have or dietary restrictions).

d) Information relating to a person's political opinions or religious beliefs or trade union membership.

e) Information about an individual's criminal offences or convictions, as well as any other information deemed sensitive under applicable data protection laws. Where permitted by law and to the extent applicable, Quantinuum may also need to carry out background and/or criminal checks to determine your suitability for an open position or opportunity at Quantinuum.

We do not require you to provide us with sensitive personal information unless it is necessary for the purposes of carrying out our obligations or exercise of specific rights according to legal and regulatory requirements (for example for equal opportunity monitoring or internal policies related to diversity and anti-discrimination), or unless you have provided your explicit consent in accordance with local legislation. The provision of this information will be entirely voluntary. Quantinuum is committed to a true inclusive and diverse workforce. By providing us with your equal opportunity data, you allow us to better understand our employee profile in terms of equal opportunities data and the action we need to take to attract, promote and retain a diverse workforce regardless of age, disability, gender, race, religious or philosophical beliefs and sexual orientation.

3. Why we process your personal information

We use your personal information for the following reasons:

a) To evaluate your application and make hiring decisions.

b) Communicate with you and to inform you about the recruitment and/or your application(s) or any other required communications.

c) Comply with applicable legal and regulatory requirements and in order for us to establish, exercise or defend a legal claim.

d) Employment and corporate management (for example, establish a basic employment record if you are hired).

e) To carry out aggregated reports / analysis regarding candidates’ activity data (e.g. career site traffic, candidate funnel, source of hire, recruiting campaign success).

If you are offered and accept employment with Quantinuum, the information collected during the application and recruitment process will become part of your employment record.

4. Automated processing and profiling

Subject to your express consent (which you voluntarily provide when joining our Talent Community or when checking the appropriate consent box during the application process), we conduct 'profiling' to evaluate your suitability for particular job opportunities. This involves using a matching algorithm that is able to evaluate your employment profile and predict your eligibility for a particular job opportunity. We carry out this automated processing for the purposes of:

(i) helping recruiters match candidates’ profiles to job opportunities by suggesting candidates for consideration for a specific job opportunity; and

(ii) sending personalized job recommendations to you based on your profile and/or preferences or other information that may be of interest for you such as Quantinuum news, webinars and events.

Please note that based on this profiling, you may not be considered for certain job opportunities unless you have applied for them directly.

We do not make hiring decisions based solely on automated decision-making processes and/or profiling. Your personal information will be subjected to human-made decisions as the ultimate hiring decision will be made by the recruiters or hiring manager.

5. Legal basis for processing your personal information

Certain jurisdictions require Quantinuum to have a legal basis for processing personal information. Where applicable law requires us to justify our processing activities, our legal basis for collecting and using the personal information as described in this Privacy Statement will depend on the personal information concerned and the specific context in which we collect it.

a) Consent. In general, we will normally collect personal information from you where we have your consent to do so and where we need your personal information to process your application. By accessing our website/portal, joining our Talent Community or applying for one of our job positions, you provide your consent to Quantinuum to collect and further process the personal information described above for the purposes described in this Privacy Statement. You may withdraw your consent at any time by making submitting a request through our data subject request portal at Privacy Statement or sending us an email to privacy@quantinuum.com.

b) Legitimate interests. In Quantinuum’s legitimate interests, namely the recruitment, selection, evaluation and appointment of new employees and the management and administration of the recruitment and the HR process to the extent our legitimate interests are not overridden by your fundamental rights and freedoms.

c) Legal obligations. Compliance with Quantinuum’s legal obligations where employment law or other laws require the processing of your personal information (for example to the extent the law requires the monitoring equality of opportunity and diversity).

d) Vital interests. We may also need your personal information to protect your vital interests (for example, health and safety reasons if you attend an interview at our site).

If you have any questions about or need further information concerning the legal basis on which we collect and use your personal information, please send an email to privacy@quantinuum.com.

6. Who we share your data with

Quantinuum will only share your personal information with third parties under the following circumstances:

a) Quantinuum group entities. We may share your personal information with other group entities located in jurisdictions around the world for evaluating your profile and consideration for any recruitment opportunities at a group level.

b) Service providers We may specifically share your personal information with third party service providers that perform specific services on our behalf (for example, recruitment and outsourcing staffing providers and analytics providers). Such third parties may vary depending on your country and will change from time to time but may include Phenom People, Inc., Cornerstone OnDemand Inc., and their respective third-party providers.

c) Quantinuum employees. If you are already a Quantinuum employee, please note that some sections on your profile are public and, therefore, visible to all Quantinuum employees (specifically, your name, title, photograph, skills, interest areas, work experience and education). However, such sections are editable and you will be able to choose which information about you is shown in your profile. Please note that the career goals, relocations and profile status "open to new opportunities" sections will not be public and, therefore, not visible to all Quantinuum employees (only to Quantinuum's Talent Team).

d) Other third parties. Quantinuum may share your personal information with any competent law enforcement body, regulator, government agency, court or third party where we believe the disclosure is necessary under applicable law or in the good-faith belief that such action is necessary to exercise, establish or defend our legal rights or to protect your vital interests or those of another person.. We may also share your personal information with others with your consent or at your direction (e.g. a referee or professional association).

7. International transfers of personal information

Quantinuum is a global organization and your personal information may be transferred to, held, stored or used across various locations worldwide such as the US, the UK, Germany and Japan. This means that when we collect your personal information it may be processed in countries that may have data protection laws that are different to the laws of your country. However, Quantinuum will always take reasonable steps to protect your privacy and to provide a level of protection of personal information that is comparable to that of your country of residence which include implementing the European Commission's Standard Contractual Clauses.

8. How long do we store your personal information

We will retain your personal information for as long as necessary in connection with the purposes described in this Privacy Statement and in accordance with Quantinuum’s records management schedule or applicable laws and, once the relevant retention timeframe has elapsed, only as required for the potential initiation or defense against legal and/or contractual actions and for the duration of the relevant statute of limitations of such actions under applicable laws.

9. Your rights and obligations

Depending on applicable law, you may have certain rights with respect to your personal information.

a) You may have the right to access, correct, update or request deletion of your personal information.

b) You can object to the processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information.

c) You may have the right not to have a decision made about you that is based solely on automated processing, including profiling if that decision produces legal effects about you or significantly affects you. Quantinuum does not, as part of its recruitment process, make solely automated decisions about candidates.

d) Similarly, if we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent; and

e) You have the right to complain to a data protection authority about our collection and use of your personal information.

Contact us

We will facilitate your exercise of the rights that apply to you in accordance with applicable law. To exercise any of your rights relating to your personal information, or if you have any question or cmoplaints about how your personal information is processed or wish to exercise your rights, please contact us via email at:

hr@quantinuum.com or to privacy@quantinuum.com.

If you have any question or complaints about how your personal information is processed or wish to exercise your rights, please contact: hr@quantinuum.com (only if you already are a Quantinuum employee) or our Data Protection Officer at privacy@quantinuum.com.